Golf General Information
How to obtain a Golf ID Card
The County of Essex requires each golfer to enroll with the County prior to using the automated tee time system. You may enroll in person at the Parks Department Golf ID Unit located at 115 Clifton Ave., Newark, NJ 07104. The office is open from 8:30 a.m. to 4:00 p.m. Monday through Friday.
New registrations
The County only will accept a valid New Jersey Driver's License with current address and one current utility bill (Telephone, PSE&G or Cable only) with the applicant's name on it. If bills are in a spouse's name, the applicant must show a copy of a marriage certificate.
Renewals
Golfers must provide proof of residency annually when renewing their Golf ID card. Proof of residency is a valid New Jersey Driver's License and a current utility bill (Telephone, PSE&G or Cable only) with the applicant's name on it. If bills are in a spouse's name, the applicant must show a copy of a marriage certificate.
To Renew by mail, send the following to the Parks Dept. Office:
1) Copies of 2 of the following: New Jersey Driver's License, current telephone, PSE&G or Cable bill or voter's registration card with the same address.
2) Golf ID Card
3) Print a Registration form and provide all requested information.
4) Check or money order payable to Essex County Dept. of Parks for the required fee (See Essex County Golf Course Official Fee Structure.)
Please note: Golf ID Cards cannot be renewed through the mail if there is a change in status or address.
New registration for juniors
Juniors ages 12 to 17 years must have a birth certificate and a parent or guardian present who must bring their valid New Jersey Driver's License and a current utility bill (Telephone, PSE&G or Cable only). A valid New Jersey Driver's License is sufficient for a Junior age 17.
Registration for the disabled
If a golfer can show proof that he/she is fully disabled, they will be extended a discount on their greens fee.
The following are considered proof of eligibility: Social Security Administration Award Letter, Medicare Card accompanied by proof of age, or a motor vehicle disabled person's ID.
To replace lost cards
Cards should be kept from year to year as only the stickers will be updated. If a golfer has lost his/her card and would like it replaced, then he/she must report to the administrative office at 115 Clifton Ave. with proper identification with a $25.00 replacement card fee.
Cancellation information and no show policies
A no-show is defined as anyone who fails to cancel/modify a tee time in advance, who appears with fewer
players than held by the reservation, or when the person making the reservation is not present in the group.
1st Offense: A charge to your account of $10 per person.
2nd Offense: A charge to your account of $10 per person plus and a 30-day suspension from the reservation system.
3rd Offense: A charge to your account of $10 per person and a one-year suspension from the reservation system.
Golf Tournaments
Tournaments for Essex County-based organizations are permitted during the months of May through November at the discretion of the Director for Essex County Department of Parks and Recreation. Tournaments will not be permitted on holidays or weekends. Organizations must complete a Golf Tournament Agreement. Requests will be reviewed on a first-come, first-served basis. Organizations are limited to one request per season.
Paid fees include green fee, cart fee and reservation fee per golfer. The current rates: Byrne $50.00, Weequahic $40.00, Hendricks $40.00 per person.
Please print the Golf Tournament Agreement and fill it out completely and mail with your deposit to the Essex County Parks Department at 115 Clifton Avenue, Newark, NJ 07104.
Group Size: Shotgun tournaments require a minimum of 72 golfers. Tee time tournaments require a minimum of 60 golfers.
Starting Time: Starting time begins at the time assigned. Groups should arrive one (1) hour before tee off registration
Golf Carts: Golf Carts are mandatory for all players. To ensure golf car availability, please arrange to have pairing sheets to the head golf professional at least 48 hours in advance of the tournament.
Dress Code: Golf attire is mandatory. Golf shoes and sneakers are the only acceptable shoes permitted for play. Shirts must be worn at all times. No tanks tops, no fishnet shirts, no sweat pants, no baseball pants, no spandex or bike shorts, and no jeans with holes. Proper attire is required at all times in accordance with Essex County Department of Parks standards. Anyone who fails to comply will be prevented from playing golf.
Food: Any food or beverages consumed by the group must be provided by the host course. No coolers are allowed. ALCOHOLIC BEVERAGES ARE NOT PERMITTED AT ANY TIME. Anyone caught in violation will be prohibited from scheduling future tournaments for the entire group/organization.
Refunds: In order to receive a refund of the deposit, written notification of cancellation must be received at least 30 days prior to the date of your tournament. ABSOLUTELY NO REFUNDS, other than cancellations made 30 days in advance, will be made except when the course is officially closed.
Final Confirmation and Payment Balance: No later than 10 days prior to your tournament date, you are required to quote an exact number of golfers. All fees and charges in effect on the date of the tournament must be paid in full 10 days prior to event, or your tee time will be canceled with no refund.
Other Responsibilities
1. Any damage to the golf course, cart fleet and/or property due to misconduct by participants of your event must be paid for by your tournament committee.
2. Tournament participants must observe all prevailing rules and regulations covering use of the course
3. Host course reserves the right to fill incomplete starting times within the tournament group from the daily call sheet.
4. Golf Carts are mandatory for all players. To ensure golf car availability, please arrange to have
pairing sheets to the head golf professional at least 48 hours in advance of the tournament.
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